Privacy Policy

With your explicit permission, CoachingOS connects to your Gmail account using Google's OAuth 2.0 protocol and requests the following access:

• gmail.readonly — We use read access in three ways.

  Contact discovery. We request messages in metadata format only — the From, To, Cc, Subject and Date headers — from the mailbox label and date range you choose, to identify people you have communicated with. Message bodies are never requested for this. The first scan of any mailbox is always started by you; once started, CoachingOS keeps that mailbox up to date daily until you disconnect it.

  Coaching context. For messages involving people already in your CoachingOS contact list, we read the message body to extract coaching-relevant details and propose them for your approval. This happens while you are using CoachingOS, and on a daily sync, over a rolling 30-day window.

  On request. When you ask CoachingOS to fill in missing information about a specific client, we read recent messages with that person to find it.

  In every case the body is used to produce the result and then discarded. Email body content is never stored on our servers, and we never read messages that involve nobody in your contact list.

• gmail.send — We send email from your address only when you have written the message yourself or approved a draft CoachingOS prepared for you. An approved message is delivered either immediately, when you press Send now, or on our once-daily send, which is limited to ten messages per coach per day. No message is ever sent without your approval. We do not send bulk or marketing mail.

Data extracted from Gmail (recipient names and email addresses) is stored in your private CoachingOS workspace and used solely to help you manage your professional network.

With your explicit permission, CoachingOS connects to your Google Calendar using Google's OAuth 2.0 protocol and requests the calendar scope (read and write access). Sign-in with Google requests only your basic profile; Gmail and Calendar access is requested separately when you click Connect Google.

• Read — We read events from your Google Calendar to extract attendee names and email addresses for contact discovery, display your real schedule alongside your coaching time blocks, and match calendar events to contacts to detect coaching sessions. The first calendar scan is always started by you, over a date range you choose; once connected, CoachingOS also refreshes a recent window of your calendar daily to keep sessions and attendees up to date, until you disconnect it.
• Write — When you publish a time block, we create and manage a separate Google calendar named “CoachingOS” and sync your coaching time blocks to it. Separately, if you turn on “Add to Main” for a block, we also write a copy of that event to your primary calendar so the slot appears taken; that copy carries the same title, description and attendees as the block, and will send invitations if you also enable Notify. Both are per-block choices you make. We do not overwrite or bulk-modify your existing calendar events outside these features.

After you connect Google Calendar, your schedule may update when Google notifies us of calendar changes or when you click Sync now. This is separate from the manual contact-discovery scan described above.

With your explicit permission, CoachingOS connects to your Microsoft Outlook account using Microsoft's OAuth 2.0 protocol (Microsoft Graph) and requests the following access:

• Mail.Read — We read your Outlook mail to identify people you have communicated with and to detect coaching-related activity. Recipient names, email addresses, and a limited excerpt of message content are used for this purpose within your private CoachingOS workspace.
• Mail.Send — We send email from your address only when you have written the message yourself or approved a draft CoachingOS prepared for you. An approved message is delivered either immediately, when you press Send now, or on our once-daily send, which is limited to ten messages per coach per day. No message is ever sent without your approval. We do not send bulk or marketing mail.

With your explicit permission, CoachingOS requests the Calendars.ReadWrite scope when you connect Microsoft. We read events from your Outlook Calendar to extract attendee names and email addresses, display your schedule alongside your coaching time blocks, and match calendar events to contacts to detect coaching sessions. When you publish a time block and Outlook is your connected calendar, we create and manage a separate Outlook calendar named “CoachingOS” and sync your published blocks to it; if you turn on “Add to Main” for a block, we also write a copy of that event to your primary Outlook calendar. Both are per-block choices you make. We do not overwrite or bulk-modify your existing Outlook events outside these features.